AI solutions for archives, libraries, and institutions

Document and audiovisual management in archives, libraries, and cultural institutions faces a growing challenge: the amount of material to process far exceeds the capacity of human teams. Artificial intelligence offers solutions that allow these processes to scale without sacrificing quality or rigour.

At Videoconversion Digital Lab, we have spent 22 years digitising audiovisual archives for institutions such as UNED, TV3, Filmoteca de Catalunya, CSIC, La Liga, and the Fundació Joan Miró. This experience has allowed us to identify the real needs of the sector and develop specific AI platforms, available through our portal mediasolam.eu.

The problem: inaccessible archives

Millions of documents, recordings, and manuscripts remain stored in archives without anyone being able to access their content efficiently. The reasons are always the same: lack of cataloguing, obsolete formats, difficult-to-decipher handwriting, or simply unmanageable volume.

Digitisation solves the problem of physical media, but not that of content accessibility. A digitised archive that is not transcribed, catalogued, or indexed remains practically invisible to researchers and the public.

VerbaDoc Pro: document intelligence

VerbaDoc Pro is our document intelligence platform that combines state-of-the-art OCR, advanced language models, and RAG (Retrieval-Augmented Generation) techniques. It does not merely extract text: it understands context, identifies entities (people, places, organisations, dates), generates automatic summaries, and enables semantic search within complete collections.

For institutions working with the 24 official languages of the EU, there is VerbaDoc Europa. For the healthcare sector, VerbaDoc Salud incorporates automatic anonymisation and regulatory compliance. And for organisations requiring deployment on their own servers, VerbaDoc Enterprise offers on-premise installation with GDPR compliance and 24/7 support.

Scriptorium IA: manuscripts and historical documents

Scriptorium IA is designed specifically for the most complex challenge in document management: manuscripts and historical documents. It uses HTR (Handwritten Text Recognition) technology and AI-powered palaeographic analysis to decipher ancient handwriting, process deteriorated documents, and recognise texts in classical languages that conventional OCR systems cannot handle.

Historical archives, national libraries, universities, and museums use Scriptorium IA to make accessible collections that previously required manual reading by specialists.

Annalogica: professional multimedia transcription

Annalogica is our multimedia processing platform. It offers automatic transcription in over 50 languages, speaker identification, automatic subtitling, language switching detection, and export in standard formats (SRT, VTT, XML, JSON).

It is the ideal solution for media, production companies, cultural institutions, and universities that need to make the spoken content of their audiovisual archives searchable. The most emblematic project was the transcription of 16,000 reels from Radio Nacional de España for UNED, where Annalogica processed thousands of hours of educational content.

Annalysis Media: audiovisual analysis

Annalysis Media completes the cycle with large-scale audiovisual analysis: visual content recognition, automatic scene classification, IPTC/XMP metadata extraction, face and object detection. Broadcasters, film archives, news agencies, and audiovisual archives use it to catalogue collections that would otherwise require thousands of hours of manual viewing.

Security and enterprise deployment

All platforms on mediasolam.eu are deployed with the highest enterprise security standards: GDPR compliance, end-to-end encryption, on-premise deployment option for institutions that cannot send their data to the cloud. 22 years of experience working with sensitive material from public administrations and institutions has taught us that security is non-negotiable.

Sectors that already trust these solutions

Historical archives, libraries, universities, public administrations, media, film archives, museums and foundations, legal sector, healthcare sector, and businesses. Clients such as La Liga, TV3, UNED, Filmoteca de Catalunya, CSIC, Fundació Joan Miró, Madrid Digital, and the Biblioteca Digital de Euskadi have already implemented these technologies in their workflows.